Careers at UMass Amherst

Space Information Manager

Apply now Job no: 495669
Work type: Staff Full Time
Location: UMass Amherst
Department: Campus Planning
Union: PSU
Categories: Technical

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

This position directs, manages, and supervises the collection, updating, and dissemination of the space inventory information for over 12 million gross square footage (gsf) of facilities that comprise the UMass Amherst campus.  The position also requires training university staff in the accurate use of their part of the system and updating their unit’s data.

Essential Functions

Prepares, evaluates, and characterizes information used for reports needed by directors for complex financial analysis, facility planning, and indirect cost recovery to the university. Performs complex analysis to support strategic planning and the development of the University’s Capital Plan. Prepares and delivers written, oral and graphic presentations for executive-level audiences, and maintains proficiency in computer software applications for planning analysis, graphic presentations, database management, and the other computer applications used by the Division. Establishes work procedures and protocols, formats and templates for all computer aided facilities management information carried in the IBM-Tririga software program, associating space use and occupancy data to floor plans.  Such procedures are needed to allow access to the information and outputs of the information in useable, applicable formats and reports. Tririga data is basis of GIS, SharePoint, and used by multiple divisions

Responsible for all aspects of development and maintenance of the electronic floor plans of all buildings comprising the campus, ensuring accuracy, quality, and integrity of products through enforcement of procedures and protocols as well as through coordination with construction project managers in all divisions. Develops, reviews, and approves room numbering to comply with campus policy and standards; confirms and recommends policy changes when appropriate

Collects, reviews, and analyzes space inventory data through coordination with faculty and staff at all levels of the University and across all divisions which requires accuracy and judgment as the space assignments significantly contribute to the campus Indirect Cost Rate.  Coordinates integration of space data and IBM-Tririga system with other systems on campus such as Physical Plant Ops & Maintenance system.   The manager coordinates tracking of information with other divisions to meet various mandated reporting requirements. Space uses tracked include academic, residential, and administrative functions

Responsible for all aspects of the space inventory database including data collection, management, maintenance, and integrity. Plans, prepares and delivers training seminars to university staff on the use and maintenance of each unit’s space data

Prepares reports on space inventory data for department heads and administrators who make space allocation decisions and manages access by key personnel across campus to reports and data through SharePoint and Tririga.  Composes executive quality written and graphic documents for review and use by Division leadership and University administration

Other Functions

Performs related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

A Bachelor’s Degree in science, engineering, facilities planning, architecture, or computer science with 5 years of experience using software systems to manage space related data.

Two years of supervisory experience.

Demonstrated project management skills including developing detailed project plans, managing project team members, communicating project status to appropriate management levels, identifying and resolving project issues.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Experience with Microsoft Office (Word, Excel, Power Point, Access, MS Project), AutoCAD, relational databases, and software reporting tools (e.g., Crystal Reports).  Proficiency with computer aided facilities management and work maintenance systems.

Experience managing space data for an institution of higher education

Work Schedule

Monday through Friday, First Shift

Salary Information

Professional Salary Administration Level 27

Link to salary schedule: https://www.umass.edu/humres/sites/default/files/2015%20PSU%20Salary%20Schedule.pdf

 

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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Applications close: Eastern Daylight Time

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