About UMass Amherst
UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.
Manages the Old Chapel, providing oversight and direction for all building and event related matters, including but not limited to maintenance, calendar management, and event coordination and management. Serves as the on-site production manager at each assigned event or activity. Provides advice, support and appropriately briefs relevant members of campus administration regarding all official events taking place at the Old Chapel. Works collaboratively with colleagues across campus to implement events, taking into consideration goals, themes, target audiences, and university priorities. Works closely with external vendors to ensure adherence to contractual agreements and the success of each event.
1. Ensures the integrity of the Old Chapel in areas relating to internal and external maintenance and upkeep. Maintains the day to day operations, including but not limited to, purchasing all supplies, manages detailed and accurate records of all expenses and initiates and coordinates maintenance and repair projects from start to finish. Installs content for the interactive digital wall display.
2. Initiates and cultivates relations with staff in administrative and academic units across the campus, senior administrators, and campus service providers to implement events. Maintains and supports the positive image of the campus through the successful development and management of high profile events and interactions with high-level constituents, both on and off campus.
3. Ensures proper scheduling and coordination of events in the Old Chapel spaces. Develops, arranges and carries out plans for events and visits in the chapel by high-visibility visitors, including but not limited to high profile donors, alumni and friends, within stated timelines and budgets constraints. Determines logistical requirements and limitations of selected venues and coordinates arrangements for AV, security, parking, catering, rentals, licenses, permits, and contracts, as needed. Works closely with off-campus vendors to ensure adherence to contractual agreements and the success of each event.
4. Works closely with Auxiliary Enterprises on revenue-driven contracts such as weddings, conferences, and other special events/initiatives within the Old Chapel. Collaborates with unit bookkeeper to ensure proper invoice and contract preparation. Works with Auxiliary Enterprises on marketing plans and related promotional materials for the Old Chapel and related event spaces.
5. Provides advice and support to relevant members of campus administration regarding all official events taking place at the Old Chapel, including but not limited to, advice on protocols and related information, and other noteworthy tasks and facts as necessary in order to ensure success. Advises and assists the Director of University Events on a variety of topics, issues and projects related to the Old Chapel. Manages all special projects as required and ensures their timely completion.
Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
Bachelor's degree with three years relevant experience in event planning or program management.
Ability to set priories and work under pressure.
Exercise sound independent judgment and decision making capabilities.
Excellent oral and written communication and interpersonal skills.
Excellent organizational skills and ability to manage several projects simultaneously.
Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
Higher education experience is preferred.
Monday-Friday with some required night and weekend work.
PROFESSIONAL STAFF SALARY ADMINISTRATION PROGRAM POSITION LEVEL 25.
PSU Salary Chart
Special Instructions to Applicants
Applicants should apply by the priority deadline of October 29, 2018 in order to ensure consideration. Please apply online: APPLY NOW and submit a letter of interest, resume and the names and contact information of three professional references.
On-Campus applicants are defined as Amherst Campus non-student employees.
UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.