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Public Policy - Associate Director of Administration & Finance

Apply now Job no: 507408
Work type: Staff Full Time
Location: UMass Amherst
Department: School of Public Policy
Union: PSU
Categories: Accounting/Finance, College of Social and Behavioral Sciences, Professional Staff Union (PSU)

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

 

Job Summary

The Associate Director for Administration and Finance will partner with the Director in the overall administrative and operational management of the School of Public Policy (SPP).

 

Essential Functions

  • Collaborate with the Director in short and long-term strategic planning, special projects and initiatives; provide leadership, problem solving, and effective management of day-to-day administration and operational functions of the School serving faculty, staff and students. Serve on special ad-hoc committees as requested by the Director. Collaborate with the Program Administrative Coordinator on general office administrative support.
  • Work with the Director on budgetary planning. Provide counsel on current and projected status of overall financial and personnel operations. Provide long and short-term budget projections, revenue account forecasts, and monthly financial status reports. Manage and provide a broad range of financial services for the School. Manage post-award transactions, providing monthly budget reports to the principle investigator. Provide information to the Office of Post-Award Management for issuing subcontracts; manage issues subcontract budgets and invoicing.
  • Work collaboratively with the Director and other stakeholders on revenue program development providing leadership to follow through with implementation. Coordinate a collaborative process of faculty and staff participation in development of the school's plans. Assist in preparation of annual reports on progress toward goals.
  • Manage SPP personnel administration. Work closely with the College of Social and Behavioral Sciences' Personnel and Financial Directors to ensure correct and timely preparation, processing and management of departmental personnel actions and records. Support the preparation of faculty tenure and mini-tenure cases, PMYR cases, sabbatical leave requests, unpaid leaves and course buyouts. Manage faculty and staff search processes, providing statistical analysis needed for compliance. Manage visa process for international faculty and visiting scholars. Collaborate with the Director and Associate Director for Graduate Programs on enrollment planning and course staffing.
  • Supervise non-exempt administrative staff member and student employees, including recruitment, selection, training, evaluation, and work assignment. Proactively address issues related to supporting a positive work environment for staff, such as workload professional development, and relationships with faculty and students. Manage time and attendance reporting.

 

Other Functions

Ensure smooth operation of the School by serving in a backup roll to other staff and overseeing or performing routine administrative tasks as needed.

 

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's degree in Business, Social Sciences, or related field with 5 years of managerial work experience. 
  • Excellent managerial, leadership, negotiation, and project management skills and ability to manage changing situations effectively. 
  • Excellent initiative and problem-solving skills. Ability to make sound and mature decisions and to carry out assignments in and organized, detail oriented and timely manner, balancing the demands of concurrent and potentially competing projects.
  • Ability to motivate a lead a team to facilitate collaborative projects, and to work cooperatively with staff, faculty, department chairs, and administrators. 
  • Experience with financial administration including developing and effectively managing budgets.
  • Superlative communication, interpersonal and supervisory skills. 
  • Strong collaboration skills with the ability to work productively and diplomatically with faculty and staff from different departments and colleges, as well as constituents from outside the University. 
  • Extensive knowledge of computer applications including advanced Excel.

 

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Master's degree Business, Social Sciences, or related field.
  • Experience with personnel administration.
  • Knowledge of UMass systems. 

 

Physical Demands/Working Conditions

Typical office environment. 

 

Work Schedule

  • Monday - Friday, 8:30 am to 5:00 pm.
  • Required to work occasional nights.
  • Required to work occasional weekends.

 

Salary Information

Level 26

PSU Salary Ranges

 

Special Instructions to Applicants

Please include a resume, cover letter, and three (3) professional references.  In the cover letters, applicants should include a paragraph or two discussing their skills, experiences, and/or commitments pertaining to equity, inclusion, and diversity. 

Review of applicants will begin on March 29, 2021, and will continue until a suitable candidate pool has been identified.

 

The College of Social and Behavioral Sciences is committed to building and sustaining an equitable and inclusive work environment where cultural diversity is celebrated and valued. We believe diversity benefits and enriches the development of all of our students, staff, and faculty in our college.    

 

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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