Careers at UMass Amherst

Associate Director of DEFA Film Library

Apply now Job no: 515120
Work type: Staff Full Time
Location: UMass Amherst
Department: Languages Literat. & Cultures
Union: PSU
Categories: Library, Accounting/Finance/Budget, Administrative/Office Support, College of Humanities & Fine Arts

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.


Job Summary

The role of the Associate Director of the DEFA Film Library (DFL) is to serve as part of the organization’s leadership team and to oversee the logistics of its finance, personnel, and compliance operations.


Essential Functions

  • Leadership Team:
    • Develop long-term academic and thematic goals and strategies.
    • Coordinate with other campus departments and programs at UMass Amherst and the Five Colleges to promote the mission and goals of the organization by hosting national and international guests. Represent the DFL both locally and at national and international conferences and symposia.
    • Assist in promoting academic outreach by organizing conference panels and panel series. Interface with the German & Scandinavian Studies Program. Research/write articles for conference presentations and publication, time permitting. Teach up to one class per year and advise students. Assist in developing biennial Summer Film Institutes, NEH Summer Institutes, film series, artist residencies, and other events.
    • In collaboration with staff maintain book and film collections and catalogues, work to attract and increase a collection on the German Democratic Republic (GDR) at the UMass Library’s Special Collections and University Archives (SCUA).
  • Finance:
    • Develop long-term revenue goals, in keeping with the evolution of Film Library networking, outreach, and support duties.
    • Supervise budget, financial reports, and financial activities within and outside of the University system including tracking revenue and royalty payments, recording income and invoices in Quickbooks, maintaining vendor database in Buyways and submitting invoices in accordance with University fiscal policy, and monitoring and tracking financial records for various funds. Manage University credit card.
    • Ensure the program remain in compliance with international contracts and copyrights, state and international tax laws, E-commerce PCI-DSS, University financial policy and grant administration policies and guidelines. Complete annual Revenue Based Budget review.
  • Operations:
    • Oversee IT hardware, software support, online platforms (e.g. Vimeo, Zoom); educational website development and maintenance; physical resources for archival holdings; physical resources for office, storage, and workstations.
    • Recruit, train, and manage graduate and undergraduate student staff including maintaining performance standards, scheduling, and assignment of work. Oversees practicums and internships at DFL. Supervise one full-time Production and Outreach Manager staff position.
    • Plan, develop, and write grant proposals for DFL projects, work with the Office of Grants and Contracts Administration to administer projects, grant funding, and reporting.
    • Serve as editor for outreach and publication materials, including subtitles and translations. Assist Academic Director and possibly co-edit DFL book series on Film and the Global Cold War (Berghahn Books).


Other Functions

  • Perform other duties as necessary, in discussion with the Leadership Team.


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's Degree and four (4) years of graduate work in a German Studies-related field in the humanities or social sciences (ABD-level).
  • At least five to seven (5-7) years of work experience in administration and/or US institutions of higher education.
  • Experience in writing and submitting grant proposals.
  • Fluency in English and German.
  • General knowledge of German history and cinema, the Cold War and socialism and communism.
  • Experience with working with a diverse team and promoting an environment of equity and inclusion.
  • Basic computer skills (Word, Excel, PowerPoint); experience with elements of web design; ability to learn a wide range of online and internet programs.


Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • PhD.
  • Experience of having lived and/or worked in Germany.
  • Experience in film studies, technical knowledge of digital film formats.
  • College and/or high school teaching experience and/or work with undergrad/grad students.
  • Familiarity with computer programs for finances and library cataloguing.


Physical Demands/Working Conditions

  • Typical office environment.


Additional Details

  • The DEFA Film Library is a small organization that highly values its close-knit teamwork approach.


Work Schedule

  • Full-time position (37.5 hours per week).


Salary Information

Level 28

PSU Salary Ranges


Special Instructions to Applicants

Along with the application, please submit a resume, cover letter, and contact information for three (3) professional references. The search will remain open until filled.


UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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