Careers at UMass Amherst

Business Manager - MassAITC (Hybrid Opportunity)

Apply now Job no: 518575
Work type: Staff Full Time
Location: UMass Amherst
Department: Computer Science
Union: PSU
Categories: Accounting/Finance/Budget, Computer & Information Technology, College of Information & Computer Sciences

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. 


About MassAITC

The Massachusetts AI and Technology Center for Connected Care in Aging and Alzheimer's Disease (MassAITC) is a multidisciplinary NIH P30 Center spanning five sites – the University of Massachusetts Amherst, Brigham and Women’s Hospital, Massachusetts General Hospital, Brandeis University and Northeastern University. The Center aims to foster interdisciplinary research on the development, validation and translation of emerging AI technologies enhancing connections between older adults, caregivers, and clinicians to more effectively support healthy aging as well as the care of patients with AD/ADRD at home. The MassAITC is funded by a $20 million, five-year award from the National Institutes of Aging.  


Job Summary 

The Business Manager manages the business and fiscal operations for academic, research, and outreach activities in a large and complex University research center and Performs strategic analyses and financial forecasts to inform Center business decisions, and implements business, financial, and operational policies consistent with MassAITC and overarching University policies.

This position offers the opportunity to be part of a dynamic community of researchers, practitioners and other experts working together at the cutting edge of the integration of AI and other forms of emerging technology to improve the lives of older adults, caregivers, and people living with dementia. Our work takes us beyond the walls of the university by collaborating numerous diverse stakeholders including the private sector.


Essential Functions 

  • Analyzes, forecasts and negotiates funding for MassAITC pilots, making recommendations for short and long-term planning. Makes recommendations that support Center operations and goals. Serves as a resource and advisor on various fiscal matters.
  • Supports MassAITC pilot financial responsibilities in coordination with the grants administration office and Center leadership, including routine monitoring of pilot accounts, oversight of agreements and transactions with outside academic institutions and industry partners.
  • Assists with various NIH grant processes, including conversion of applications to NIH format and grant reporting.  
  • Performs non-committee review and submission of human research requests (e.g. study population characteristics, enrollment tables and protection and monitoring plans) and utilizes predetermined standards to determine and ensure requests are compliant with all applicable laws and regulations.
  • Ensures compliance with University policies and procedures surrounding online purchasing, Bank Card and travel program. Represents the Center at college business manager meetings and at executive meetings with departments and divisions across campus. Liaises with Procurement, the Controller's Office and outside agencies.
  • Supports administrative activities such as tracking interactions with pilot grant applicants and awardees, maintaining calendars, scheduling meetings and managing group events.
  • Responsible for assisting with the day-to-day activities and the overall workflow of the project in coordination with the Center leadership team.
  • Works independently and within teams on special non-recurring and ongoing projects.


Other Functions 

  • Performs other related duties as assigned. 


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) 

  • An Associate’s Degree (preferably in Business, Accounting, or a related field) and five (5) years of relevant professional experience OR a Bachelor's Degree (preferably in Business, Accounting, or a related field) and three (3) years of relevant professional experience.  
  • Demonstrated understanding of financial management principles.
  • Demonstrated ability to forecast future budget needs, create annual Center budgets and prepare periodic reports. 
  • Ability to understand and apply University policies and procedures, as well as the laws, rules and regulations pertaining to grants, contracts, cooperative agreements, sub-awards and subcontracts. 
  • Strong interpersonal skills with the ability to interact effectively and create and maintain harmonious relationships with a diverse population of staff, faculty, students, and off-campus constituents.  
  • Excellent written and verbal communication skills. Ability to write concisely, express thoughts clearly, and develop ideas in a logical sequence.  
  • Independent initiative. Must have the ability to stay on task and work productively with a minimum amount of supervision or guidance.  
  • Willingness to take on a variety of tasks related to the successful operation of the Center. The ability to adapt and work effectively as the Center grows. 
  • Strong organizational skills and strict attention to detail with the ability to prioritize work and complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects. Ability to work well under pressure.  
  • Ability to exercise sound judgment and maintain confidentiality.  
  • Strong computer skills including experience with:  
    • Calendar systems such as Outlook or Google. 
    • Word processing software such as Microsoft Word or Google Docs. 
    • Spreadsheets such as Microsoft Excel or Google Sheets. 
    • Presentation software such as Microsoft PowerPoint. 


Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) 

  • Experience using higher education administration software such as Kuali. 
  • Experience with National Institutes of Health grant management and oversight of contracts. 
  • Experience working with academic medical research or public health projects. 


Physical Demands/Working Conditions 

  • Typical office environment. 


Additional Details 

  • This is a grant-funded position with an initial appointment of two (2) years.
  • Reappointment will be contingent upon satisfactory performance and the availability of funding. 


Work Schedule 

  • Monday - Friday, 8:30am - 5:00pm.
  • This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee’s work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the Professional Staff Union, it is subject to the terms and conditions of the Professional Staff Union collective bargaining agreement.


Salary Information 

Level 26


Special Instructions to Applicants 

Along with the application, please submit a resume, cover letter and contact information for three (3) professional references. The search will remain open until filled.


UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action. 

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