About UMass Amherst
The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued—and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world.
Job Summary
Coordinates all athletics equipment requirements for the University’s intercollegiate sports programs hosted out of Boyden Gymnasium and Champions Center. Supports collaborative processes across all equipment rooms including Football Performance Center and Mullins Center, including but not limited to ordering and tracking of purchases and maintaining records. Works directly with coaches, sport program administrators, athletic business office and equipment vendors to implement a system of best practices, monitor equipment safety for student-athletes’ use, and ensure sound fiscal management of equipment operations. Issues athletic apparel and equipment as well as records, organizes, and distributes equipment and apparel to all student-athletes, coaches, and assistant coaches.
Essential Functions
- Manage and oversee the equipment room at Boyden Gymnasium and Champions Center. Support and co-lead collaborative processes across all equipment rooms including Football Performance Center and Mullins Center, including but not limited to ordering and tracking of purchases and maintaining records.
- Hire, train, schedule, and supervise student-workers and interns within Boyden Gymnasium and Champions Center. Monitor accountability to goals and expectations and provide feedback on a monthly basis. Oversee student-worker program in Boyden Gymnasium and Champions Center.
- Orders Department of Intercollegiate Athletics equipment and program needs for clothing and equipment for all varsity student-athletes with the exception of football and ice hockey. Work with football and ice hockey equipment managers to ensure proper ordering and tracking. Oversees purchases for equipment rooms in Boyden Gymnasium and Champions Center and adherence to program budgets and university purchasing guidelines.
- Maintain direct contact and serve as a main contact with vendors.
- Adhere to and execute the department’s apparel and equipment contracts in Boyden Gymnasium and Champions Center. Develops apparel and equipment orders with coaching staff from season-to-season and as needed. Enters apparel and equipment ordering information into vendor websites. Notify vendors of problems with orders and collaborate with them to resolve problems.
- For sports hosted within Boyden Gymnasium and Champions Center, work with coaches to ensure that equipment needs and ordering is within their yearly budget. Monitor spending within each team’s equipment budget throughout the year. Work with coaches on budget/inventory needs and prepare a budget/future equipment needs replacement plan.
- Prepare, maintain, and control inventory records per sport and ensure that all equipment and clothing is in compliance with safety regulations and meet NCAA and Conference rules and regulations for sports hosted within Boyden Gymnasium and Champions Center.
- Maintain records, as required, for NCAA and Department compliance and budgetary purposes. Prepare an estimate inventory for clothing required for next semester/year for teams hosted in Boyden Gymnasium and Champions Center. Ensure other equipment rooms are maintaining accurate and complete records.
- Monitor proper use of University logos on athletic apparel in accordance with licensing regulations. Ensure all logo usage is approved by department administration.
- Communicate on an as needed basis with the Associate Athletics Director for Facilities Operations regarding maintenance, cleanliness, and appearance of equipment rooms and locker rooms.
- Issue clothing and equipment to student-athletes (who are located on the compliance clearance list of approved student-athletes), coaches, and assistant coaches. Receive, launder, and disseminate practice, workout and game apparel/uniforms. Organize uniforms for home and away contests. Pack clothing and equipment for teams for travel to away contests.
- Service and repair sport specific equipment and apparel, as needed, including checking for damages and specific cleaning needs following contests.
- Propose and order early welcome back gifts for department staff and student-athletes.
- Receive and distribute packages and goods to athletic staff; prepare packages for shipment, as needed.
- Operate motor vehicle to travel to vendors to drop off and pick up apparel, materials and equipment.
- Record all unreturned clothing and equipment. Submit applicable balance due reports to Athletic Business Office for unreturned items from student-athletes.
- Maintain a clean and organized equipment room and ensure proper storage of athletic clothing, equipment and supplies.
- Foster, build and maintain relationships with coaches, staff, student-athletes, and vendors to ensure equipment needs are met.
Other Functions
- Perform other duties as assigned.
Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
- At least one (1) year of related experience within athletics.
- Valid MA Class D driver’s license.
- Knowledge of storekeeping methods and practices.
- Experience in fitting, repairing and maintaining equipment.
- Familiarity with the game of lacrosse.
- Ability to adjust work schedule to meet team requirements.
- Knowledge of operation of industrial washing and drying machines.
- Knowledge of proper techniques to remove stains from apparel and uniforms.
- Ability to make simple arithmetical computations.
- Ability to maintain inventories and keep simple records.
- Knowledge of issuing, fitting, cleaning and maintaining athletic equipment.
- Knowledge of and experience working with Microsoft Word, Excel and Outlook.
- Ability to carry out oral and written instructions.
- Physical ability to handle bulky or heavy stock items, equipment, and supplies.
- Ability to deal tactfully with others.
- Extremely organized.
- Athletic Equipment Managers Association (AEMA) certified preferred at time of hire and maintains certification throughout employment. If not certified at time of hire, must receive AEMA certification within one (1) year of hire or when deemed eligible by AEMA guidelines then must maintain certification throughout employment.
Physical Demands/Working Conditions
Balancing; carrying; pulling/pushing; prolonged periods of standing; bending; travel to other campuses; driving; lifting; nights and weekends required; variable hours depending on the demands of the position; may work in inclement weather; carrying of heavy and bulky items, up to 50 lbs, required.
Additional Details
This position is designated as essential personnel.
Work Schedule
- Hours vary depending on the demands of the position.
- 40 hours per week.
Salary Information
AFSCME Non-Exempt Grade 13.
Special Instructions to Applicants
Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.
The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.