Careers at UMass Amherst

Director of Administration and Finance

Apply now Job no: 504322
Work type: Staff Full Time
Location: UMass Amherst
Department: Resource Economics
Union: PSU
Categories: Accounting/Finance, Administrative/Office Support, Professional Staff Union (PSU)

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

 

Job Summary

The Director of Administration and Finance will partner with the Chair in the overall management of the Department of Resource Economics in the College of Social and Behavioral Sciences (SBS).

 

Essential Functions

  • Provide leadership and initiative for diplomatic problem-solving in the day-to-day administrative and operational functions of the Department.  
  • Develop and implement various administrative procedures to ensure that operations are efficient in meeting department goals.  
  • Collaborate with the Chair on a variety of special projects, including department strategic planning.
  • Provide a broad range of financial services for the department.  Work collaboratively with the Chair on budgetary planning.  Counsel the Chair on current and projected status of overall financial operations in the department.  Provide long and short-term budget projections, revenue account forecasts, and monthly financial status reports.
  • Oversee personnel processes within the department.  Work with Department Personnel Committee to manage the preparation and work-flow for all faculty tenure cases, mini-tenure reviews, and PMYR cases.  Work closely with the Director of Personnel for the college to ensure correct and timely preparation, processing, and management of all departmental personnel actions and records, including paid and unpaid leaves and course buyouts. Collaborate with the Chair and Graduate Program Director to allocate resources appropriate to curricular demands by managing contracts for part-time faculty, lecturers, and teaching assistants.
  • Manage complete accounting and reconciliation of all department funds (e.g., general operating funds, Continuing Ed, Faculty start-up funds, and research awards in Faculty Fund accounts).  Manage and reconcile departmental Procard accounts and corporate travel accounts.
  • Manage complete accounting, reconciliation, and revenue reporting for the two Department cost centers (UMass Tax School for Practitioners, Willis Experimental Economics Laboratory); vet and approve contracts with external vendors in accordance with University policy, invoice for services provided, vet and approve vendor invoices for payment.
  • Manage faculty and staff search and hiring processes.  Initiate requisitions via electronic talent management software system.  Review all search documentation to ensure compliance with University policies and procedures. 
  • Maintain records of USCIS documentation for international employees.  Track immigration status, expiration dates, and notify employees of upcoming renewals.  Maintain correspondence with the Office of Human Resources, International Programs Office, and private immigration law firms regarding pending visa applications and/or changes to existing visa statuses.
  • Supervise non-exempt staff, including recruitment, selection, training, evaluation, and work assignment to ensure smooth operation of the Department.  Proactively address issues related to supporting a positive work environment for staff, such as workload, professional development, and relationships with faculty and students.  
  • Manage post-award transactions in Department grants, providing periodic budget reports to the principle investigator.  Provide information to the Office of Grants and Contracts for issuing subcontracts; manage subcontract budgets and invoicing.
  • Plan and facilitate space use in the Department; serve as department reporter for the annual TRIRIGA Space Survey.

 

Other Functions

Perform related duties as assigned or required to meet department, executive area/division, and university goals and objectives. 

 

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's degree and 5 years of relevant work experience in financial or human resources positions.  A Master's degree in Business, Social Sciences, Public Policy or related field may be substituted for 2 years of the required experience.
  • Excellent managerial, leadership, negotiation, and project management skills and ability to manage crisis or changing situations effectively.
  • Excellent initiative and problem-solving skills. Ability to make sound and mature decisions and to carry out assignments in an organized and timely manner, balancing the demands of concurrent and potentially competing projects.
  • Ability to lead a team to facilitate collaborative projects and to work cooperatively with staff, faculty, department chairs, and administrators.
  • Experience developing and managing budgets.
  • Excellent writing and editing skills.  Superlative communication, interpersonal, and supervisory skills.
  • Strong collaborative skills with the ability to work productively and diplomatically with faculty and staff from different departments and colleges, as well as constituents from outside the University.
  • Extensive knowledge of MS Office applications, with the ability to learn quickly any additional application software relevant to the position.

 

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) 

Knowledge of UMass systems.

 

Physical Demands/Working Conditions

Typical office environment.

 

Work Schedule

Monday - Friday 9:00am – 5:00pm

 

Salary Information

Level 26

PSU Salary Ranges

 

Special Instructions to Applicants

Please include a cover letter, resume, and contact information for three professional references.  Review of applicants will begin on January 27, 2020 and may continue until a suitable candidate pool has been identified.

 

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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