Title: Departmental Assistant - UHS Finance

Executive Area: Administration and Finance

College/School/MBU: Direct Medical Care

Department: Medical Services

Work Location: Amherst

Schedule: Part Time

Work Arrangement: Hybrid or Remote

Job Summary

Provides support to UHS Finance department in the following areas: procurement, accounts payable, financial analyst. The incumbent will work with assigned facilities, sites, and/or object classes to prepare analyses of spending, process, reconcile vendor accounts, and prepare and process payment documents and provide back-up data entry assistance for employee reimbursements as needed.

Essential Functions

Prepares and processes all expenditure transactions using Buyways, Peoplesoft, Summitt, and Concur, ensuring that all transactions are processed in accordance with the regulations, policies and procedures established by the University of Massachusetts, as well as the University Health Services.

Reconciles financial records and transactions with appropriate vendor statements to verify accuracy of disbursements and to assist in the oversight of fund balances. Corresponds with the vendor community in order to resolve any discrepancies.

Prepares necessary reports and analyses for projecting and monitoring expenditure activity related to the budgetary objectives and parameters established in the respective spending plans.

Reviews employee reimbursements data entry by reviewing for calculations, signatures and receipts attached as needed.

Provides technical assistance to UHS employees, vendors, contractors, and the general public to ensure compliance with applicable policies and procedures governing the disbursement of funds.

Maintains file systems for all transactions, including the packaging of documents on the H drive at University Health Services.

Other Functions

Performs other duties as assigned.

Minimum Qualifications

At least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing.

An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience.

Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.

Capacity to read and interpret documents such as financial reports, accounts and ledgers.

General understanding and ability to explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.

Talent in exercising sound judgement and discretion in handling confidential information; ability to maintain accurate records.

Capability to establish rapport and maintain harmonious working relationships with others.

Ability to work independently and in a team setting.

Preferred Qualifications

Understanding of BuyWays, PeopleSoft, and the regulations of the University of Massachusetts and University Health Services.

Working Conditions

Work is performed in a standard office or indoor university environment and involves minimal physical exertion.

Work Schedule and Work Arrangement

Hours between Monday - Friday 8:00 AM - 5 PM

This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee’s work is regularly performed at a location other than the campus workspace for a portion of the week. 

This position has the opportunity for a remote work schedule, which is defined by the University as an arrangement where the employee’s work location is to work from a site other than the UMass Amherst campus.

Salary Information

Hourly Rate: $25.50 - $30.50

Special Instructions for Applicants

Along with the application, please submit a resume.

This position will remain open for the time period required by any applicable collective bargaining agreement and will continue until a suitable candidate pool is identified. Interested applicants are strongly encouraged to apply early.