Careers at UMass Amherst

UMass Amherst is requiring COVID-19 vaccinations for all UMass Amherst employees. Individuals may apply for a religious or medical exemption from the COVID-19 vaccine requirement. More information regarding the University’s COVID-19 vaccination policies can be found at the UMass Amherst COVID-19 Information page or HR Fall 2021 website.

Warehouse Manager

Apply now Job no: 511733
Work type: Staff Full Time
Location: UMass Amherst
Department: FCS Admin Services
Union: PSU
Categories: Facilities/Grounds

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

 

Job Summary

Under the direction of the Procurement & Inventory Control Manager, the Warehouse Manager ensures that warehouse operations are efficient and responsive by supervising, organizing, directing, and training staff and by establishing, monitoring, and managing operational goals in the University inventory centers.

 

Essential Functions

  • Establishes and implements new department methods and procedures in conjunction with Procurement/Inventory Control Manager.  Assures all staff are trained accordingly on such methods and procedures.
  • Develops and maintains warehouse operation systems by determining product handling and storage requirements, equipment utilization, inventory management, department procurement processes, and delivery of goods and equipment to internal customers. Processes include, but are not limited to:
    • Monitoring stocking levels and establishing minimum/maximum levels;
    • Overseeing ProCard reconciliation;
    • Directing search for requested items using State, MHEC, and University contracts
    • Reviewing systems transactions daily with Buyers to ensure completeness and accuracy
    • Overseeing daily processing of After Hours Parts Withdrawals from inventory
  • Directs the issue and control of equipment, supplies and materials through the use of the Tririga System, by the Physical Plant trades, custodial, grounds personnel and others within the Amherst Campus community as applicable
  • Prepares, analyzes, and maintains various reports for auditing of inventory controls, including, but not limited to, cycle count reports; obsolete inventory reports; and re-order reports. Oversees daily operations while controlling and managing inventory and logistics.
  • Supervises daily activities of inventory centers, including quality assurance, inventory control, space management, logistics, floor productivity, delivery/shipping, and customer service.
  • Manages the flow and quality of work to maximize efficiency and minimize overtime.
  • Select, train, and schedule employees to meet the demands of the inventory centers.
  • Regularly reviews and analyzes productivity and loss prevention; develop actionable plans to address identified issues.
  • Manages process of disposal of obsolete items, in coordination with Physical Plant department personnel, to ensure compliance with Commonwealth and University policies. Ensures inventory disposal is documented and that records are maintained for audit.
  • Monitors and analyzes supplier performance data to ensure on-time deliveries are met and quality of material conforms to acceptable standards.  Expedites past due orders with Suppliers.
  • Coordinates weekly cycle counts in conjunction with In-house Auditor.
  • Performs other related duties and responsibilities as assigned
  • Committed to and supports customer focused quality service; establishes and maintains productive relationships with a full range of personnel that reflects a strong commitment to customer service.

 

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Associate’s Degree in Business Administration or related field with five (5) years’ experience, or High School diploma with seven (7) years experience, with purchasing/inventory control warehousing in a fast-paced environment.
  • Knowledge of computerized inventory control system. 
  • Demonstrated ability with personal computers and Microsoft Office programs, including spreadsheets.
  • Working knowledge of Just In Time purchasing.
  • Ability to work in a fast-paced environment.
  • Excellent organizational and analytical skills with attention to detail.
  • Demonstrated supervisory skills.
  • Good verbal and written communication skills.
  • Class "C" forklift license or obtain within one year of hire.
  • Valid Massachusetts driver's license.

 

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  •  Knowledge of workplace management system such as Tririga.

 

Supervision Exercised

  • Number of non-student employees directly supervised: 6
  • Number of non-student employees indirectly supervised: 0
  • Average number of student employees supervised at any given time: 2

 

Physical Demands/Working Conditions

Standing, Bending, Carrying, Balancing, Climbing, Reaching, Sitting, Twisting along with Typical Office Environment Activity.                                                                                                                                                                                                                          

Work Schedule

Monday-Friday 8 am to 4 pm.

 

Salary Information

Level 27

Exempt Salary Ranges

 

Special Instructions to Applicants

Please submit a cover letter, resume, and the names and contact information for three professional references. 

 

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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